Are you thinking of quitting your job? Whenever possible, it is almost always best to resign in person, and then follow up with an official resignation letter for your employment file. People quit their jobs for a wide array of explanations. While each situation is unique, most of the reasons why folks quit their job are something which might have been controlled by the business. Every time a good employee chooses to stop, it is often preventable.

When that occurs, you need to notify your supervisor that you’ll be leaving, and do this professionally and economically, so as not to burn some bridges. There are many methods of writing a resignation letter. The fantastic way of writing one is in a manner that helps you stay in the good books of your managers and co-workers, puts you up to make complete use of your prior position and helps you network and gather excellent references for future job opportunities.

Your resignation mail should be kept brief but should at least include the following

  • The title of the person you are addressing it to.
  • An explanation for your resignation
  • The effective date of your resignation
  • The date of your last day at work
  • Your name and signature

You will have to look at your company coverage or your job contract to learn how many weeks’ notice you want to give upon resignation. Some business will terminate a worker immediately, so be prepared for this.

Writing a Good Resignation Letter

You also need to consider including a positive statement about your company and perhaps even thank them for the opportunities they gave you or wish them well for your future.

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Whatever your motives for resigning, you want to leave on good terms. It’s important to remain professional as your resignation letter will be held on file and may be accessed for future reference.

Resignation Letter Sample

Below is the resignation letter format or an example which you can use. It is a simple and easy to understand email, which covers everything. Its obvious that you can edit it your way and make it better.

Dear Mr. /Ms. Last Name,

Please accept this letter as notification that I’m leaving my position as a professional using XYZ Inc.. According to our contract, I will be pleased to Keep on working during my notice period that ends on March 15

I’m also inclined to think about leaving earlier if we wholeheartedly agree on a suitable procedure. Kindly advise me of the favoured handover process of any assets or loans which I might have.

Though I regret to leave the team, I greatly appreciate the service I’ve received through the [x years] of support. I would like to thank you and staff for all of the expert advice I’ve received in this time.

The business is poised for remarkable growth, and that I want you and XYZ much success in all future endeavour

Kindly allow me to know what I can expect as far as my final work program, accrued leave and employee benefits entail. I’ve completed all of my existing projects well before their deadlines, and I am also willing to pass my responsibilities for my successor. I’ll gladly train him and, if needed, I can also assist in interviewing the replacement candidates.

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I want you and the staff all of the best and also look forward to remaining in touch with you. You may email me anytime at or telephone me at 555-555-5555.


Name, Last name.
Current Designation

Employees quit their occupation for many reasons. … In fact, any element of your current workplace, your culture, and environment, the worker’s understanding of his job and opportunities are factors that the employer impacts. The best method to retain workers is to remain in contact with what they are thinking.

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